DigitalOne is a multi-faceted solution that provides you with a single point of access to all documents including, but not limited to, received faxes, scanned paper documents, emails, print capture (electronic capture of printed output from your existing information system) and electronic files. DigitalOne captures documents at the source eliminating the need to first convert and then scan them into your system. Once captured, documents can be manually or automatically profiled. DigitalOne document retrieval is only a click away, to search document profile information or to use the intelligent text-based search option.

DigitalOne's robust functionality not only saves valuable space and provides disaster recovery for your documents; it also enables collaboration on these documents with your co-workers. Online collaboration and tracking allows documents to be routed to a recipient's DigitalOne inbox for action and follow-up. Flexible alerts and warnings ensure that these documents receive timely attention and are not misplaced or ignored. Integrated outbound fax and email capabilities satisfy traditional document distribution. DigitalOne boosts your productivity further by fax enabling any existing desktop application that can print!

 Capture

DigitalOne components allow for the capturing of documents electronically at the source without the need to first convert all documents to paper and then scanning them into the system. Documents can be electronically captured via:

• Fax
  
  
• Email
  
  
• Print Capture (printed output from any existing application)
  
  
• Scan
  
  
• File Uploads.
  
  
• Remote databases
  
  
• Web Services
  
  
  
  

 Store

Documents in DigitalOne once captured via any of the sources are available to authorized users for indexing and filing. DigitalOne integration engine allows for indexing of documents by directly selecting indexing information from other legacy applications databases without programming, scripting or any API integration. This minimizes indexing efforts and errors arising from manual typing of index information. All documents captured are always available unless deleted by authorized user. DigitalOne Recycle bin allows for recovery of deleted documents.

 Retrieve

Documents in the DigitalOne repository can be retrieved by authorized users from anywhere at any time.

• Retrieval of documents is facilitated by searching document profile/index  information.
  
  
• "Hot-key" integration of DigitalOne into any legacy application allows users to     "call up" documents in DigitalOne based on information visible in the legacy     application screen.
  
  
• Free text based search searches the document content to locate documents  of interest.
  
  
  

 Collaborate

Online collaboration on documents is a valuable productivity enhancement tool for any organization. Users can route documents to recipients DigitalOne inbox for actions. Versatile DigitalOne Alert Engine facilitates collaboration by targeting custom alerts to users either online, via email or pager about presence of documents requiring action in their DigitalOne inbox.

 Archive

Archival does not only mean long term storage of records but also relates to the destruction of records which are no longer needed based on industry regulations. Long term archival and record retention rules and workflows allow for archival and controlled destruction of records based on industry guidelines.

 Distribute

Documents in DigitalOne can be distributed to interested parties either online or through the traditional distribution mechanisms of fax and email. Any access or action to any document in the DigitalOne repository is audited.